Welcome to the Meeting Management course. You are on your first project and you have to organize and manage the project kick-off meeting. What do you do first? Do you create the agenda or the invitation list? How do you run a meeting? What preparation do you need? All of these are valid and real questions you, as the meeting manager, must address. There is no doubt about it, meetings require skill and technique in order for the meeting to achieve its purpose. Disorganized and poorly managed meetings waste time and hurt your credibility as a meeting manager. Consistently leaving a poor impression with the attendees will haunt you, if left unchecked.  

 

This training course is designed to give you the basic tools you will need to initiate and manage your meetings. You will learn planning and leadership techniques that will give you the confidence to run an engaging meeting that will leave a positive and lasting impression.

 

Course Outline


INTRODUCTION
Course Objectives


MODULE 1
Planning and Preparing (I)
Identifying the Paricipants
Choosing the Time and Place
Creating the Agenda
Knowledge Check


MODULE 2
Planning and Preparing (II)
Gathering Materials
Sending Invitations
Making Logistical Arrangements
Knowledge Check


MODULE 3
Setting up the Meeting Space
The Basic Essentials
The Extra Touches
Choosing a Physical Arrangement
Knowledge Check


MODULE 4
Electronic Options
Overview of Choices Available
Things to Consider
Making a Final Decision
Knowledge Check


MODULE 5
Meeting Roles and Responsibilites
The Chairperson
The Minute-taker
The Attendees
Variations for Large and Small Meetings
Knowledge Check


MODULE 6
Chairing a Meeting (I)
Getting Off on the Right Foot
The Role of the Agenda
Using a Parking Lot
Knowledge Check


MODULE 7
Chairing a Meeting (II)
Keeping the Meeting on Track
Dealing With Overtime
Holding Participants Accountable
Knowledge Check


MODULE 8
Dealing With Disruptions
Running In and Out
Cell Phone Ringing
Off on a Tangent
Personality Conflict
Knowledge Check


MODULE 9
Taking Minutes
What Are Minutes?
What Do I Record?
A Take-Home Template
Knowledge Check


MODULE 10
Making the Most of Your Meeting
The 50 Minute Meeting
Using Games
Giving Prizes
Simple Magic
Knowledge Check


ASSESSMENT
Post Test

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